Upload Delimited Files - Georgia New Hire Reporting Center
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Delimited File Format Instructions

Files can be submitted in either Tab or Comma Delimited format. Tab or Comma Delimited files must include all of the following fields, in the order listed.

Each field may be enclosed by double-quotes. Each record line of the file should represent one record.

You can download our CSV Template or Tab-Delimited Template to assist you in creating your files.

Field Type Status Comments
Employee Social Security Number Numeric Required Must be 9 digits. All zeros will be rejected; any SSN starting with '9' will also be rejected
Employee Last Name Char Required Left justify
Employee First Name Char Required Left justify
Employee Middle Initial Char Required Left justify
Employee Address Line 1 Char Required Left justify
Employee Address Line 2 Char Optional Left justify. Spaces if unused
Employee Address Line 3 Char Optional Left justify. Spaces if unused
Employee City Char Required Left justify
Employee State Char Required Required if domestic address. Spaces if international address.
Employee Zip Code 1 Numeric Required Required if domestic address. Spaces if international address.
Employee Zip+4 Numeric Optional If unknown, leave blank
Employee Foreign Country Code Char Optional M for foreign address. Refer to U.S. Department of Commerce FIPS code manual, National Institute of Standards and Technology, FIPS PUB 10-4 (April 1995)
Employee Foreign Country Name Char Optional Required if international address. Left justify. Spaces if domestic address. Do not report "USA" or "US"
Employee Foreign Zip Code Char Optional Required if international address. Left justify. Spaces if domestic address.
Employee Date of Birth Numeric Required YYYYMMDD. Must be a valid date.
Employee Date of Hire Numeric Required YYYYMMDD. Must be a valid date. Employee's first day of work
Employee State of Hire Char Required Required if domestic address. Spaces if international address.
Employer FEIN Numeric Required Federal Employer Identification Number. Must be 9 digits; include leading zeroes.
Employer SEIN Numeric Optional If present must include no punctuation. If less than 12 characters, left justify.
Employer Name Char Required Left justify
Employer Street Address Line 1 Char Required Left justify
Employer Street Address Line 2 Char Optional Left justify if present. Spaces if unused.
Employer Street Address Line 3 Char Optional Left justify if present. Spaces if unused.
Employer City Char Required Left justify
Employer State Char Required Required if domestic address. Spaces if international address.
Employer Zip Code 1 Numeric Required Required if domestic address. Spaces if international address.
Employer Zip+4 Numeric Optional If present, must be 4-digits. Spaces if unknown or international address.
Employer Foreign Country Code Char Optional Required if international address. Left justify. Spaces if domestic address. Do not report "USA" or "US"
Employer Foreign Zip Code Numeric Optional Required if international address. Left justify. Spaces if domestic address.
Employer Optional Street Address Line 1 Char Optional Left justify
Employer Optional Street Address Line 2 Char Optional Left justify if present. Spaces if unused.
Employer Optional Street Address Line 3 Char Optional Left justify if present. Spaces if unused.
Employer Optional City Char Optional Left justify
Employer Optional State Char Optional Required if domestic address. Spaces if international address.
Employer Optional Zip Code 1 Numeric Optional Required if domestic address. Spaces if international address.
Employer Optional Zip+4 Numeric Optional If present, must be 4-digits. Spaces if unknown or international address.
Employer Optional Foreign Country Code Char Optional Required if international address. Left justify. Spaces if domestic address. Do not report "USA" or "US"
Employer Optional Foreign Zip Code Numeric Optional Required if international address. Left justify. Spaces if domestic address.
Medical Insurance Char Optional “Y” for Yes or “N” for No depending on insurance availability from the employer.
Employer Phone Char Optional Required if domestic address. Spaces if international address.
Employer Multi-State Char Optional “Y” for Yes, reporting as a multistate employer to GA or “N” for No.
Name of Medical Insurance Company Char Optional Provide the name of Medical Insurance Company, if medical insurance is available to the Employee, to prevent future inquiries regarding medical coverage.

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