Reporting Fundamentals - Georgia New Hire Reporting Center
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Reporting Fundamentals

Electronic Reporting: The fastest, easiest way to report, save time, save electronically! We can help you.

Multistate Reporting: Doing business with employees in more than one state? Learn about important options and how to meet your reporting requirements.

Why is new hire reporting required?

In 1996, Congress enacted a law called the Personal Responsibility and Work Opportunity Reconciliation Act, or PRWORA, as part of Welfare Reform. This legislation created the requirement for employers in all 50 states to report their new hires and re-hires to a state directory.

New hire reporting speeds up the child support income withholding order process, expedites collection of child support from parents who change jobs frequently, and quickly locates non-custodial parents to help in establishing paternity and child support orders. New hire reporting helps children receive the support they deserve. Employers serve as key partners in ensuring financial stability for many children and families and should take pride in their role.

For more information on this law, please visit our Frequently Asked Questions.

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Who is required to report?

Employers and/or labor organizations doing business in the State of Georgia must report the following employees:

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What do I have to report?

Required Employer Information:

Required Employee Information:

Optional Employer Information:

Optional Employee Information:

View questions about Multistate employers.

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When do I have to report?

Georgia Statute 19-11-9.2 requires all employers to submit their new hire reports within 10 days after the employee is hired or re-hired or returns to work. Employers who submit reports magnetically or electronically shall submit the reports in two monthly transmissions not more than sixteen days apart.

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How do I report new hires?

The Georgia New Hire Reporting Center offers many options that make it easy for employers to report new hires. The options available are listed below.

Electronic Reporting

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Non-Electronic Reporting
  1. Printed List: If your software is unable to export your new hire information in our electronic format, you might be able to have your software create a printed list containing your new hire data. The printed list should contain all of the required information on the New Hire Reporting Form, be created using at least a 10-point font size, and have the employer's name, Federal Employer Identification Number, and address clearly displayed at the top of the report.


  2. New Hire Reporting Form: (download form). You may download, print, fill out, and fax or mail us a New Hire Reporting Form.


  3. W-4 Form: If you choose to submit a W-4 form as a new hire report, please ensure that each W-4 is easily readable and has the employer's name, Federal Employer Identification Number, and address written at the top of each form.

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Other Reporting Methods

Payroll Service: If you use a payroll or accounting service, consider asking the service to report your new hires for you. Leading payroll services are already electronically reporting new hires for thousands of employers.

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Where do I report new hires?

Electronic Reports - Using our Web site's online reporting feature is a very popular choice for employers. This feature provides a printable confirmation of reports received and is available 24 hours a day, 7 days a week.

Employers can send new hire data files in a variety of ways, including transferring files through this Web site, through internet connection using File Transfer Protocol (FTP), or mail reports to us on diskette. Click here to learn more about electronic reporting. Learn more about electronic reporting.

Non-Electronic Reports - Paper new hire reports may either be faxed or mailed to our New Hire Reporting Center.

Mail Reports To:
Georgia New Hire Reporting Center
P.O. Box 3068
Trenton, NJ 08619

Fax Reports To:
(404) 525-2983
Toll-free: (888) 541-0521

Please call the Georgia New Hire Reporting Center at (404) 525-2985, or toll-free at (888) 541-0469 for any questions regarding the new hire reporting process. Help desk staff are available to answer your questions Monday through Friday from 8:00am to 5:00pm Eastern Time.

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P.O. Box 3068 Trenton, NJ 08619 | Phone (888) 541-0469 | Fax (888) 541-0521
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